Codes and Packages in Microsoft Project 2007 - Linking Work Packages to the Project Schedule

With work package documents illuminating the details of tasks, you’re likely to refer to those documents as you work on your Project schedule. There’s no need to open them by hand or try to remember where they are. Instead, you can insert a hyperlink from a task in the Project schedule to the corresponding work package document. With a hyperlink in place, opening the work package document is a quick click in Project.

To create a hyperlink in a Project task, do the following:

1. In Project, select the task you want to link to a work package document, and then choose Insert -> Hyperlink.
   
   The Insert Hyperlink dialog box appears. 
   
2. In the “Link to” bar, click Existing File Or Web Page.
   
   Navigate to the folder that contains the work package document, and then double-click the name of the work package file. The “Look in” box shows the folder while the Address box displays the file name.
   
3. Click OK.
   
   In the Indicators column, a hyperlink icon appears, as shown in Figure 4-11.
   
   
   Figure 4-11:  The Hyperlink icon looks like a globe with a link of chain, a not-so-subtle commentary that hyperlinks connect the world. If the Indicators column isn’t visible, then right-click the Entry table and choose Insert Column on the shortcut menu. In the Field Name drop-down list, choose Indicators, and then click OK.
   
   
4. To access a hyperlinked file, simply click the hyperlink icon in the Indicator cell.
   
   The program associated with the file launches, and the file opens.

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This article is excerpted from chapter four of the book Microsoft Project 2007: The Missing Manual, written by Bonnie Biafore (O'Reilly, 2007; ISBN: 0596528361). Check it out today at your favorite bookstore. Buy this book now.