Getting to Know Microsoft Access, Part 8: Learning about Reports
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In this week’s lesson we’re going to look at reports; what they are, how you create them, and how you customize them to fit your (or your organization’s) needs. Reports show your table data as
information so people can make decisions with them. You can create simple reports that show all the data in your tables, or you can summarize or perform calculations on the raw data to create attractive, informational reports. You can even use reports for printing mailing labels.
Overview
Reports utilize the same basic elements as forms; the Design view of the two objects is remarkably similar. Reports use controls, properties, and so forth, just like forms. They are very different concepts however: forms work with data and data management tasks such as data entry and validation, while reports present data as information.
You can create your first report by choosing the Insert | Report menu option. You’ll be presented with a dialog asking you to select the method you’ll use to create the report: Design View, Report Wizard, the AutoReports, Chart Wizard, or the Label Wizard. The AutoReports give you a snapshot of all the data in the tables upon which you base the AutoReport. AutoReports are not complicated, but they’re useful for checking your data.
Next: Report Wizard >>
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