Securing and Administering Access - Add, Edit, and Remove Users

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In the next Security Wizard dialog box, shown in Figure 9-6, you can get specific about which users to add to the workgroup. You can also delete a user from the workgroup and edit a user’s password or PID.

Figure 9-6: The Security Wizard allows you to add users to and delete users from the workgroup.

To add a new user:

1. Click Add New User in the left pane.
   
   
2. Type a name in the User Name text box.
   
   
3. Type a password in the Password text box.
   
   
4. The user’s PID is automatically entered, but you can change it if you want to.
   
   
5. Click Add This User To The List.
   
   
6. Repeat Steps 1 through 5 to add other users to the workgroup.

To remove a user from the workgroup, select the name and click Delete User From The List. To edit user information, select the name and change the password or PID. Click Next when fi nished with the users in the workgroup.

Assign Users to Groups
The final major step in defining user-level security is to assign each user to one of the groups that you have selected. You have two ways to carry this out in the next Security Wizard dialog box, as shown in Figure 9-7. You may start with a user and add the user to groups, or start with a group and assign users to it.

Figure 9-7: You can assign users to groups or groups to users.

1. In the next dialog box, click Select A User And Assign The User To Groups. The user names you added to the workgroup appear in the Group Or User Name drop-down list. The group names you included appear in the pane below the list.
   
   
2. Click the Group Or User Name down arrow and select a user name from the list.
   
   
3. In the lower pane, select each group name that you want the user to be a member of.
   
   
4. Repeat Steps 2 and 3 to assign other users to groups. Then click Next.
   
   
5. In the final Security Wizard dialog box, enter a name and path for the unsecured backup database, and click Finish.

NOTE  You can assign a user to more than one group. The user then has all the permissions associated with all the groups she belongs to.

NOTE  When you assign users to groups in the Security Wizard, if you choose Select A Group And Assign Users To The Group, you select the group name in the Group Or User Name drop-down list and select the user names from the list below it.

This chapter is from Microsoft Office Access 2003 QuickSteps, by Cronan, Anderson, and Anderson (McGraw-Hill/Osborne, 2004, ISBN: 0072232293). Check it out at your favorite bookstore today. Buy this book now.

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