Generating Outlook Signatures Based on Active Directory Information - Finishing the Signature File

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Now that we have the basics down, let's create the rest of the file using the same method:

If UserObj.telephoneNumber <> "" then CreateSigFile.WriteLine "<DIV align=left><FONT face=Arial color=#808080 size=1>" & "Tel: &nbsp;&nbsp;&nbsp;&nbsp;" & "</font><FONT face=Arial color=#808080 size=2>" & UserObj.telephoneNumber & "</FONT></DIV>"

If UserObj.mobile <> "" then CreateSigFile.WriteLine "<DIV align=left><FONT face=Arial color=#808080 size=1>" & "Mob: &nbsp;&nbsp;" & "</font><FONT face=Arial color=#808080 size=2>" & UserObj.mobile & "</FONT></DIV>"

If UserObj.mail <> "" then CreateSigFile.WriteLine "<DIV align=left><FONT face=Arial color=#808080 size=1>Email: <A href=" & strQuteChr & "mailto:" & UserObj.mail & strQuteChr & ">" & UserObj.mail & "</A></FONT></DIV>"

If UserObj.wWWHomePage <> "" then CreateSigFile.WriteLine "<DIV align=left><FONT face=Arial color=#808080 size=1>" & "Web: &nbsp;&nbsp;" & "</font><FONT face=Arial color=#808080 size=1><A href=" & strQuteChr & UserObj.wWWHomePage & strQuteChr & ">" & UserObj.wWWHomePage & "</A></FONT></DIV>"

CreateSigFile.WriteLine "<DIV align=left><FONT face=Arial size=2></FONT><br></DIV>"

'append the image

strLogoPath = "http://www.myorg.com/logos/email_sig.jpg

CreateSigFile.WriteLine "<DIV align=left><IMG alt=" & strQuteChr & UserObj.company & strQuteChr & " hspace=0 src=" & strQuteChr & strLogoPath & strQuteChr & " border=0> </DIV>"

CreateSigFile.WriteLine "</BODY></HTML>"

CreateSigFile.Close

In addition to adding the user's contact details to the signature file, we have also added a company logo. Remember, because it is an HTML document, we can do quite a bit with it.

Now save the script and run it. If all goes according to plan, you should see a new HTML file in your signatures directory that you can use as your signature. If you are a Microsoft Outlook user, go to options and under the mail format tag, you should see your new file in the available signature drop down.

Improving the Script

Of course, there are a few things that could help improve the script. You could base the company logo on an active directory group or organizational unit, check for the existence of Outlook before creating the script, and automatically make your signature the default one in Outlook. There's quite a bit of room for improvement, but this script should give you a good base from which to start.

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Comments On: Generating Outlook Signatures Based on Active Directory Information

· Thanks for a useful article. I may implement this on a web page so that Users can...    · The line:-SigFolder = StrAppData & "MicrosoftSignatures"should, of course,...    · Hi - sorry this may seem obvious but I haven't used VB for years (C# used by last...    · Hi Lucy,The example her is just a vb script, and as far as i'm aware you wont be...    · Hi "I would make it automatically set the default Auto signature though."I...   >>> Post your comment now!