Searching MCMS with SharePoint - Assigning a Search Account
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Our Tropical Green site has both a public section of the site and a members-only section. If an anonymous user, or guest, executes a search, they should only see results from the public portion of the site. However, if an authenticated user executes a search query, they should see appropriate results from both the public and private portions of the site.
In order for SharePoint to index our entire site, including the members-only section, we need to create a new account that will have access to the entire site. We'll then configure SharePoint to use this account when indexing. Let's assume we have an account already created called MCMSBOOK\SearchCrawler. The first thing we need to do is configure SharePoint Portal Server to use this account when crawling content.
- Start the SharePoint Central Administration by pointing to Start | All Programs | SharePoint Portal Server | SharePoint Central Administration.
- Under the section Server Configuration, click the Configure Server Farm Account Settings link.
- Enter the search crawler account credentials in the Default Content Access Account section and click OK.
Now we need to grant our SearchCrawler account subscriber rights to the entire Tropical Green website.
We're going to assume you have already installed the MCMS Connector for SharePoint Technologies as its installer creates an MCMS Search subscriber group in Site Manager for use in searching your MCMS channel structure. Refer to Appendix B for assistance in installing the MCMS Connector.
- Start Site Manager by pointing to Start | All Programs | Microsoft Content Management Server | Site Manager.
- Select the User Roles button on the left panel within Site Manager.
- Select the Subscribers user role.
- Then right-click the MCMS Search User Subscribers role and select Properties.
- Click the Group Rights tab to view all the channels, templates, and resources the MCMS Search User role has rights to. All channels, templates, and resources should be checked.
- Click the Group Members tab and click the Modify button.
- Enter the MCMSBOOK\SearchCrawler user that we added above as the SharePoint crawl account and click OK.
- Click OK again to close the property window.
We have now configured SharePoint to crawl our site using the dedicated account and granted the account access to all content within the Tropical Green site.
Please check back next week for the continuation of this article.
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 This article is excerpted from chapter five of the book Advanced Microsoft Content Management Server Development, written by Lim Mei Ying et al. (PACKT, 2005; ISBN: 1904811531). Check it out today at your favorite bookstore. Buy this book now.
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